13-09 Minutes


September 19, 2013 2013-55

The Lambton Presbytery met at the Lambton United Church Centre on September 19, 2013. Stew and salad and delicious desserts were served. Connie Ellis led the worship service, including a meditation and focused on the value of the camping experience for those attending the Lambton United Church Centre. She called on presbyters to seek out more volunteers for the board of directors, which is running the camp with only five people at this time.

Chair, Carolyn Wilson Wynne welcomed the presbyters and the meeting was constituted at 6:35 p.m. with a quorum present. Carolyn Wilson Wynne announced, “In the Name of Jesus Christ, the one true Head of the Church, and by the authority vested in me as the chair of Lambton Presbytery, I now declare the meeting constituted for the transaction of such businesses as may properly come before it.”

THE CONSENT DOCKET:
Moved by Doug Wright and seconded by Betty Jean Page and carried that the consent docket be approved.

AGENDA:
Moved by Betty Jean Page, seconded by Louise Hall and carried that the agenda be accepted, as amended to include the introduction of new people attending the meeting.

ATTENDANCE:
Ministry Personnel: Connie Ellis, Sandra Fogarty, Adam Kilner, Dan Leaver, Wendy Milliken, Brad Morrison, Pat Morrison, Dan Mulema, Betty Jean Page, Jill Rogers, Matthew Stevens, Marilyn Townsend-Smith, Carey Wagner, Carolyn Wilson Wynne, Susan Woodhouse, Doug Wright, Joseph Wynne.

Lay representatives: Nancy Andrews, Susan Barnetson, Betty Begarnie, Pat Begarnie, Lloyd Belan, Pete Brennan, Ida Burley, Margaret Cameron, Penny Cox, Sheila Fennell, Anne Gilliland, Louse Hall, Wilma Johnson, Jim Johnson, Jim Louks, Madeline McCaw, Elizabeth McDonald, Joyce McMaster, Nick Monsour, Margaret Perry, Janice Rising, Pat Whitton, Crystal Worsfold, John Yates.

Introduction of New Presbyters and Guests:
Welcome was extended to Rev. Adam Kilner and Dan Leaver, new ministers at Dunlop United. Retirees introduced were: Joyce and Fred Abma, Christine Shuttleworth, Earith Widdowson. Ann Carr of Dunlop United filled in for Nora Gibson as the UCW representative.

Regrets: Diane Anderson-Robinson, Lori Hamm, Marion Henderson, Jim Breen, Susan Browning, Mary Anne MacFarlane, Pat Milliken, Janet Uren, Doug Greenough, Nora Gibson, Colleen Trott.

CORRESPONDENCE RECEIVED, JUNE 10 - SEPTEMBER 8, 2013
GC=General Council; LC= London Conference; GD=General Distribution


Notices and Events: General Distribution
Canadian Crime Statistics: Myth or Reality? Presentation hosted by John Howard Society on June 19, 2013
Fish & Chips at Camlachie United on July 14
Chicken Barbecue at Oakdale United on July 7
Watford United’s Roast Beef dinner on June 27
Lambton United Church Centre’s Annual Beef and Port Barbecue on August 3.
Grace United’s Roast Beef Dinner on September 26
Camlachie United’s Roast Beef Dinner on September 22.
Faith Trinity United Church, the amalgamated
congregations of Edy's Mills, Oakdale and Shetland United Churches, will be
celebrated at an inaugural service on September 15.
The Strangway Community Centre will be hosting their Annual Silver Bells Bazaar on Saturday, November 2. Seeking vendors.
Roast Beef Dinner at London Road West on Oct. 1.
Fidgets’ Comedy Night Sept. 28.


BUSINESS ARISING FROM MINUTES: None

DIVISION REPORTS:
STEWARDSHIP OVERSIGHT – Nick Monsour

Mission and Service: Mission and Service convener Wilma Johnson passed around the Mission and Service bag. She said $375 had been raised in the last three Presbytery meetings. She discussed the Mission Info pack that was sent to each congregation. She mentioned “Each One, Ask One” that challenges congregations to try to increase their givings by adding one more person to the list of givers to the Mission and Service Fund. She said a helpful brochure, “God’s Mission, Our Gifts” shows where Mission and Service dollars are spent. She said that administration costs account for only seven per cent of the expenses.

Property: Jim Louks said that Faith Trinity United is ready to sell its Edy’s Mills building.

Moved by Jim Louks, seconded by John Yates and carried that Lambton Presbytery give its consent to the sale of Edy’s Mills United Church building and lands by October 31, 2013 with all proceeds to remain in the care of Faith Trinity United Church. A Certificate of Secretary of Presbytery to Resolution Giving Consent was given to the Lambton Presbytery secretary to sign. See Appendix 2013-65.

An amendment was moved by Jim Louks, seconded by John Yates and carried that two percent of the proceeds from the sale of Edy’s Mills building and land go to the Archives Fund (of London Conference). Discussion was held that this would automatically occur with the sale of any building and lands, but this would make it clear to Faith Trinity United.

An amendment was moved by Marilyn Townsend-Smith, seconded by Louise Hall and defeated that the proceeds go to the ministry of Faith Trinity United Church. A brief discussion was held as to what the difference meant.

Finance: Treasurer John Yates said the budget process needs to begin. Divisions and committees need to summit their budget requests to be included. One assessment is still outstanding and the last payment is due October 15. He asked to borrow against the Funds Account to cover payments due.
Moved by John Yates, seconded by Wilma Johnson and carried that the treasurer be allowed to borrow from the Funds Account, this year only, as a loan, to pay outstanding bills if needed.

Nick said that The Stewardship Oversight Committee had a large committee and was working well. He said he expected to have a speaker from Archives to address the November meeting.

MISSION OVERSIGHT DIVISION – Pat Whitton

Lambton Presbyterial United Church Women – Ann Carr of Dunlop United gave the report on behalf of Nora Gibson. She said the London Conference Summer Event at Siloam United Church in July was a memorable gathering with 190 women hearing Matthew Stevens speak on the theme “Recognizing God’s Nudge”. She listed the slate of activities for this fall, including September 25 at 7 p.m. at Brigden United with Rev. Heather McLean. The Fall Rally is October 16 at the Lambton United Church Centre from 4-8 p.m. It is a potluck with music and entertainment followed by guest speakers from the Medical Electives Program of the University of Western Ontario – an organization that the United Church has long supported.

Lambton United Church Centre – Connie Ellis gave an extensive report on the Lambton Centre. She said that 900 students attended the Outdoor Education Program during May and June. The summer camps maintained a steady attendance of 211. She described the various camps, including KIN Camp or Kids in Nature, a new camp this year. She said it was a traditional summer camp experience with an eco-friendly focus. She said senior staff initiated the LAUNCH program which took place one hour a day for Leaders-in-Training. The program provided discussion and activities that promoted self-esteem, autonomy, empathy and communication and assertiveness.

She said its application for an accessibility grant for a barrier free washroom in the farmhouse was declined and during November this work will be undertaken with money donated by Park St. United Church.

She said major challenges facing the camp include replacing the summer camp director, trying to function with five directors when eight are required, completion of the inspection of septic system and sewage barrels before year’s end, and upgrading the hydro for the seasonal campground over the next few years. A seasonal reserve charge of $100 will be charged to build up the reserve fund.

Mission Support Grant:
Moved by Sheila Fennell, seconded by Ida Burley and carried that Lambton Presbytery apply for a mission support grant of $37,798 to sustain the ministry of St. Clair United Church for the year beginning January 1, 2014. The application form was submitted to the presbytery secretary for her signature and she was given a copy for the file.

Communications: Pat Whitton outlined the work that Greg West, the webmaster, was doing on the Presbytery website. She said that there will be training opportunities on the website. She said the website is expected to be up and running by the first of the week and she encouraged presbyters to check their addresses, photos and other information for accuracy.

Pat Morrison of Grace United Church had recently returned from the Greenbelt Festival in England. He said he came away with an appreciation for the resources available in Lambton Presbytery. He said the challenge is to get children and teens to come to these events because when they do amazing things happen. He outlined the various events taking place in the conference, such as the Swell which is held for high-school age children twice a year at Wesley Knox United Church in London. The Swell will be held December 21 and again on Good Friday, April 18. The information can be obtained by emailing www.TheSwell.ca. He said the Cirque Weekend is held six weeks earlier for high school age children and they are involved in preparing for the Swell in a retreat format. The Cirque Weekends are Nov. 8-10 and Feb. 21-23. Youth Forum will be held April 10-13 with Gary Patterson as the theme speaker. Rendezvous is held on August 13-16 in Winnipeg. He said he hopes to take two busloads of teenagers from London Conference.

PASTORAL OVERSIGHT DIVISION- Marilyn Townsend-Smith

Education & Students: Susan Woodhouse said that annual interviews for the licensed lay worship leaders were held on September 10.

Moved by Susan Woodhouse, seconded by Doug Wright and carried that Lambton Presbytery renew the licenses of the following Licensed Lay Worship Leaders: Ward Armitage, George Pitfield, Tom Saul, Ruth Leitch, Maxine Quinn, Pat Whitton. The secretary of presbytery was given licenses to sign.

Pat Belan was thanked for her years of service as a licensed lay worship leader. She has decided not to renew her certificate. Lois Marley has yet to be interviewed. Maxine Quinn has withdrawn her name from the Pulpit Supply List. A report will be prepared by the Discernment Committee of Ward Armitage for the November presbytery meeting. The Discernment Committee continues to support Brittany Waters-Pevec. Terry and Mary Fletcher will seek ordination in the spring. The education and students committee will meet soon with Gord Spence.

Pastoral Oversight Visits: Jill Rogers said that the fourth cluster group will meeting on September 21 at St. Andrew’s Cairo. She said that a total of 14 churches have been involved in cluster groups in the past 12 months and the program is “really effective”.

Pastoral Relations: Carey Wagner

Moved by Susan Woodhouse, seconded by Jill Rogers and carried that Faith Trinity United Church engage in the effective leadership process paying particular attention to innovative ministries. A brief discussion was held as to the need for the directive to pay particular attention to innovative ministries. 4 Abstentions

Moved by Susan Woodhouse, seconded by Marg Cameron and carried that Carey Wagner be appointed as the  accompanier to Faith Trinity United Church in the Effective Leadership Process.

Moved by Carey Wagner, seconded by Doug Wright and carried that Rev. Joe Wynne be appointed as the accompanier to the Effective Leadership process at Central United Church, acknowledging he has been participating since July 17.

Moved by Jill Rogers, seconded by Dan Mulema and carried that the request from St. Clair United Church to declare a vacancy be tabled definitely until receipt of more information. 2 abstentions.

Settlement Committee: Carolyn Wilson Wynne
Carolyn Wilson Wynne vacated the chair and Louise Hall took the chair, as Carolyn Wilson Wynne gave her report on the Settlement Committee. She said she and Louise Hall attended the meeting. She outlined the process which is still in its development phase. She said the new step is that before the congregation has its meeting to call a minister, the form needs to be faxed to the conference personnel minister to eliminate errors.

She said conference is developing a template to be available to congregations as they develop their own policy. More information will follow.

NOMINATION COMMITTEE: Louise Hall

Moved by Louise Hall, seconded and carried that Greg West, the webmaster, be appointed to the Lambton Presbytery as a member-at-large.

LONDON CONFERENCE REPORT: Matthew Stevens said that Lambton Presbytery is fortunate to have dedicate people help run Lambton United Church Centre. He said “ministry is not bricks and mortar” and buildings can get in the way of doing ministry. The church is about people and it is time to look critically at buildings. He spoke of a minister in a rural congregation who went to the cattle auction twice a week to hold prayer sessions. He was seeing more people there than in the pews.

Connie Ellis said that the London Conference is evaluating the pastoral support minister position, but in the meantime the contract was extended until the end of June. There are still three openings for the trip to Japan.

NEW BUSINESS;

REMITS 1-5:
The secretary of presbytery read the questions for Remits 1-5. Voting was as follows: Remit 1 –Yes; Remit 2: Yes; Remit 3: Yes; Remit 4 –Yes; Remit 5: Yes.
Remit 6 will be completed at the November meeting.
Priorities Working Group: Louise Hall
Louise Hall is the Lambton Presbytery representative on the Priorities Working Group, established by London Conference at the May annual meeting. It was decided to look at conference’s priorities in light of dwindling funds from the General Council. She passed out a handout and suggested that presbyters take these back to their congregations so that they can come back in November to discuss our top three priorities. She said they would like to hear in which ways conference could help address these priorities. The four areas of priorities named were: fulfill the requirements of the Manual; facilitate the establishment and ongoing development of healthy pastoral relationships; support youth and young adults to grow in faith and faithfulness; assist presbyteries to inspire, challenge and equip local ministry units to fulfill their mission and ministry as disciples of Jesus Christ and members of the United Church of Canada. See APPENDIX 2013- 66.

PRESBYTERY HANDBOOK:

Brad Morrison reviewed the draft of the Presbytery Handbook with a PowerPoint presentation, outlining the areas he wanted to know the will of the presbytery. The name Licensed Lay Preacher was replaced by Licensed Lay Worship Leader. Presbyters decided against including inquirers (those seeking ordination or commissioning) as corresponding members. The manual allows for two options for quorum and the presbyters agreed to use the second option, which requires that one fifth of presbyters be present at a meeting with one third being members of the Order of Ministry or Designated Lay ministers and at least one-third lay members. Brad agreed to revise the draft for distribution to presbyters prior to the November meeting, when it will be voted on.

EXTENSION SOUGHT:
Moved by John Yates, seconded by Pat Begarnie and carried that the presbytery meeting be extended by 15 minutes.

FUTURES, REVITALIZATION AND NEW GROWTH FUND: Louise Hall
Louise Hall and Brad Morrison presented the revised draft of the Futures, Revitalization and New Growth Fund (the Fund). Changes were discussed as follows: adding “(or successor organization)” after first reference to Lambton Presbytery
- adding “Should the Fund balance reach $0 prior to December 31, 2028, the Presbytery may decide to discontinue the Fund.” to clarify that presbytery has option of closing fund when depleted (without precluding option of keeping fund open for period after depleted.
- add “Stewardship Oversight Division” to membership bullet
 
The chair encouraged them to make the changes suggested and bring it back to the November meeting for approval.

CHAIR’S THEME: LET’S GET MESSY
Carolyn Wilson Wynne reflected on the 1960s – the sit-ins, the bell-bottom pants, the peace sign and slogans. Five decades later and we still wish for peace, she said. September 21 is the International Day of Peace and at this moment hostilities exist in many part of the world. She said that the youth fear that there will be no peace. She encouraged presbyters to pray for peace and to have the courage to make changes in their lives that can lead to peace. She said it can get messy seeking peace.


AJOURNMENT:
Moved by Carey Wagner, seconded by Dan Mulema and carried that the meeting of presbytery be adjourned.

The meeting was adjourned at 9:10 p.m. with Carolyn Wilson Wynne telling us to “Go in Peace.”

CHAIR, CAROLYN WILSON WYNNE NANCY ANDREWS, SECRETARY

 

APPENDIX

CONSENT DOCKET - LAMBTON PRESBYTERY MEETING

A CONSENT DOCKET contains motions that are not likely to require discussion. If anyone wishes to discuss an item it will be removed from the Consent Docket and placed on the Discussion Docket. If anyone has a question for clarification about an item on the Consent Docket it will be answered if possible with a brief explanation. The item may be put on the Discussion Docket at the Chairperson’s discretion. The following are basic facilitating motions for the meeting:
(A) THAT all VISITORS be made CORRESPONDING MEMBERS (which means that visitors are invited to speak but DO NOT HAVE A VOTE.)
(B) THAT all MINUTES of Lambton Presbytery Executive pages **** to **** be accepted as printed.
(C) THAT all MOTIONS be written clearly or typed for the Secretary.
(D) THAT all REPORTS be written clearly or typed for inclusion in the Minutes.
A motion will be received to accept the Consent Docket in its entirety unless someone has requested that an item be moved to the Discussion Docket to allow discussion. The remainder will be accepted as one item.

CONSENT DOCKET - LAMBTON PRESBYTERY REGULAR MEETING

A CONSENT DOCKET contains motions that are not likely to require discussion. If anyone wishes to discuss an item it will be removed from the Consent Docket and placed on the Discussion Docket. If anyone has a question for clarification about an item on the Consent Docket it will be answered if possible with a brief explanation. The item may be put on the Discussion Docket at the Chairperson’s discretion.
The following are basic facilitating motions for the meeting:
(A) THAT the ROLL CALL be those who signify their attendance by legibly signing the attendance sheets (The Secretary will list any names that have been received for Regrets on the Attendance Sheet).
(B) THAT all VISITORS be made CORRESPONDING MEMBERS (which means that visitors are invited to speak but DO NOT HAVE A VOTE.)
(C) THAT all LICENCED LAY WORSHIP LEADERS be made CORRESPONDING MEMBERS and receive all Presbytery Correspondence.
(D) THAT all MINUTES of Lambton Presbytery pages 2013-55 to 2013-67 are accepted as printed.
(E) THAT all MINUTES of Lambton Presbytery Summer Commission pages ******* to ******* be accepted as printed.
(F) THAT the CORRESPONDENCE be distributed to and dealt with by the Committee or Division as per the
CORRESPONDENCE RECEIVED listed in the Minutes of Lambton Presbytery.
(G) THAT the Court waives use of a BALLOT for Pastoral Relations motions UNLESS REQUESTED by any one voting member.
(H) THAT all MOTIONS be written clearly or typed for the Secretary.
(I) THAT all REPORTS be written clearly or typed for inclusion in the Minutes.
(J) THAT the EXECUTIVE of Lambton Presbytery is granted POWERS of PRESBYTERY for necessary business, upon this meeting’s adjournment until the next meeting of Lambton Presbytery.
(K) THAT, for the period following the June meeting to the September meeting of Lambton Presbytery, a
SUMMER COMMISSION comprising the Lambton Presbytery Chairperson OR Chairperson Elect OR Past
Chairperson AND Secretary OR Treasurer AND any two division Convenors AND/OR Committee Chairpersons may be called and constituted by either the Lambton Presbytery Chairperson OR Chairperson Elect OR Past Chairperson OR Secretary to deal with urgent or time sensitive matters.
A motion will be received to accept that Consent Docket in its entirety unless someone has requested that an item be moved to the DISCUSSION Docket to allow discussion. The remainder `will be accepted as one item.

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