13-04 Minutes


The Lambton Presbytery met at Sixth Line United Church on April 18, 2013.  A ham dinner was served.  Rev. Jill Rogers led the worship service, leading a meditation where God was imagined as an old woman longing for contact with her children.  Beth McDonald, the music director, sang a solo and accompanied the hymns.

The Chair, Carolyn Wilson Wynne opened the meeting at 6:35 p.m. with prayer and declared, “ In the name of Jesus Christ, the true Head of the Church, and by the authority given me by Lambton Presbytery, I declare this meeting of Lambton Presbytery open, for the transaction of business as may properly come before it.”

CONSENT DOCKET:  Moved by Doug Wright, seconded by Marg Cameron and carried that the consent docket be accepted.

AGENDA:  Moved by Susan Woodhouse, seconded by Bill Milliken and carried that the agenda be accepted.

ATTENDANCE:
Ministry personnel: Jim Breen, David Dyke, Sandra Fogarty, Brad Morrison, Dan Mulema, Jill Rogers, Matthew Stevens, Marilyn Townsend-Smith, Janet Uren, Carey Wagner, Carolyn Wilson Wynne, Susan Woodhouse, Doug Wright.

Lay representatives: Diane Anderson-Robinson, Ward Armitage, Susan Barnetson, Betty Begarnie, Pat Begarnie, Pete Brennan, Ida Burley, Margaret Cameron, Penny Cox, Gillian Ewing, Sheila Fennell, Anne Gilliland, Marilyn Grant, Louise Hall, Marion Henderson, Wilma Johnson, Jim Johnson, Ruth Leitch, Jim Louks, Elizabeth McDonald, Joyce McMaster, Bill Milliken, Nick Monsour, Jack Prouse, Janice Rising, Pat Whitton, Crystal Worsfold, John Yates, Nancy Andrews, Madeline McCaw.

Regrets: Susan Browning, Connie Ellis, Christine Jerrett, Mary Anne MacFarlane, Brenda MacMain, Pat Milliken, Gary Shuttleworth, Joseph Wynne, Luke Walker, Cheryl-Ann Stadelbauer-Sampa.

Introduction of New Presbyters and Guests:  Marg Cameron introduced Madeline McCaw the new presbytery representative from Grace United.

Correspondence, Received March 13 – April 8, 2013
GC= General Council,  LC= London Conference, GD= General Distribution
March 14, 2013
Middlesex Presbytery Executive minutes
Filed
March 14, 2013
Information requested re: part-time ministers
Executive
March 15, 2013
LC: Blessing for Jorge Mario Bergoglio
GD
March 15, 2013
LC: Grant Proposal Writing Workshop
GD
March 15, 2013
LC: London event mining Tour
GD
March 15, 2013
LC: Questions about the Bridge for Presbytery meeting
GD
March 15, 2013
Letter from Oakdale Pastoral Charge re: new name
Handed to Chair of Pastoral Oversight
March 15, 2013
LC: Israel Palestine Breakfast Seminar
GD
March 18, 2013
LC:Reminder re: May Bridge deadline
GD
March 21, 2013
LC: Take Action Summary
GD
March 21, 2013
LC: Symposium- call for papers
GD
March 21, 2013
LC: Request for presbytery meeting dates
Replied
March 22, 2013
Reminder of Church Leaders’ Training June 18-20
GD
March 22, 2013
GC: Name Correction for Shiloh-Inwood
GD
March 26, 2013
Webmaster re: Updating  Presbytery Directory
Filed
March 26, 2013
LC: News for Presbytery Secretaries
Executive
March 27, 2013
Minutes of Kent Presbytery Executive Meeting
Filed
March 27, 2013
Update on Presbytery Fund-raiser
GD
March 27, 2013
LC:Big Bear Creek land claim settlement
GD
March 27, 2013
LC: Building Wealth-One Choice at a Time
GD
March 27, 2013
LC:Online Bridge Survey now available
GD
March 28, 2013
Webmaster: Website change
Executive
March 29, 2013
Event: Spiritual Direction –Who is Listening
GD
April 2, 2013
LC: Rainbow Camp Fundraiser
Filed
April 2, 2013
LC: Presbytery Announcement for April, 2013
GD

April 2, 2013
LC: Letter from Overseas –Jan McIntyre in Jerusalem
GD
April 2, 2013
LC: April bulletin insert
GD
April 2, 2013
LC: Upcoming Expanded Life Seminar in Palestine-Israel
GD
April 2, 2013
LC: Two slides for Sunday announcements
GD
April 2, 2013
Lambton Presbytery website
GD
April 4, 2013
GC: To Presbytery Chairpersons/Secretaries
Forwarded
April 4, 2013
LC:  Muslim Neighbors
GD
April 5, 2013
Online Auction Ark with Animals
GD
April 5, 2013
LC: Copies of Appointments: Patricia Milliken, Rev. Jim White,  Carolyn Wilson Wynne, Pat Morrison
Filed
April 5, 2013
GC: 2012 Statistical Form Returns from Presbytery
Filed
April 6, 2013
LC: Big Creek land claim settlement
GD
April 6, 2013
GC: Name Correction for Shiloh-Inwood
GD
April 6, 2013
Kent Presbytery April Minutes
Filed
April 8, 2013
LC: “Faith in Action” April 2013
GD
April 9, 2013
LC: Rainbow Camp Sunday
GD
April 9, 2013
LC: Narrative Budget Webinar
GD

Events & Activities – General Distribution
•    Lambton United Church Centre’s annual meeting April 25, 2013 at St. Paul's United Church
•    Card Party on March 26 at Shiloh-Inwood United
•    Ham Supper on May 5 at Dunlop United
•    Fish Fry on April 17 at Camlachie United
•    Trivial Pursuit Night on April 13 at Central United
•    Soup Luncheon at Grace United on March 24
•    Rummage/Garage Sale at Central United on May 3&4
•    Women’s Day Out in Court right United on April 6, 2013
•    Psalmfest at Central United Church on April 28, 2013
Effective Leadership and Healthy Pastoral Relationships Presentation: London Conference

Matthew Stevens expressed regrets that Cheryl-Anne Stadelbauer-Sampa was not able to attend.  He talked briefly about the Youth Forum that was held on the weekend, saying it was the largest youth form in Canada.  He praised Pat Morrison, Brad Morrison and Sue Browning for their work in the Youth Forum.

Matthew said he was presenting information on the new process of calling ministers, but said everything was still in development.  London Conference is one of three pilot areas for the new form. He said the goal is to make the process more collegial locally and less bureaucratic. He said the congregation would download the forms from the Conference website, fill out the profile, outlining the basic financial situation of the church, demographics, infrastructure, mission priorities, goals in the areas of worship and pastoral care.   The presbytery approves the vacancy, determines whether the presbytery representative should accompany the interview team.  The Conference posts the vacancies on its website, trains the local interview teams – with the goal of building a team that works well together, receives the clergy applications and screens for basic eligibility.  The Conference then forwards all eligible applications to the interview team.  
The Interview Team receives eligible applications, shortlists applicants for interviews, interviews candidates, and contacts the Personnel Minister for the status check of the top candidate.  Ministry Personnel and local ministry personnel committee then negotiate the terms of the call.   The Conference Settlement Committee approves the call and appoints the ministry.  Concerns were expressed regarding the difficulties associated with  contacting the minister’s church while he/she was still serving in that church.


DIVISION REPORTS

MISSION OVERSIGHT:
Carolyn Wilson Wynne vacated the chair, and Louise Hall took the chair, as the fund-raising report was received. Cary Wagner reported that the Presbytery Fund-Raiser at Wyoming United Church raised $3931.15.  He thanked everyone who had helped to make it a success, including those who donated auction items, provided the music, prepared the food, etc.  Carey Wagner and Pat Whitton were thanked for their efforts in making the event a success.

Pat Whitton asked that she be contacted if anyone needs a new name tags.

Louise Hall reported that the Lambton United Church Centre was holding its meeting on April 25.  She said the annual report is on the presbytery website.  

Pat Whitton said that she and two others presbyters attended the Conference for the United Church Women in Kingsville.  

Pat Whitton said that the webmaster was finding it too time consuming to place all the presbytery events on the website.  The committee will consider the needs of the presbytery, the options, including the suggestion of an online calendar.  She asked presbyters to contact her regarding any confidentiality concerns regarding having their names, address, etc. listed on the website.

Pat Whitton said the Community Living Build with Habitat for Humanity had stopped in November, but would continue in May.  It is expected to be completed in July. She said the presbytery raised $54,785.04 for the Euphemia house, and raised another $4,000 for a build in Haiti.

PASTORAL OVERSIGHT
Marilyn Townsend-Smith said that the presbytery received a grant application request from Shiloh-Inwood Pastoral Charge for computer equipment costing $1,250 that would allow Susan Woodhouse to continue to write and preach sermons despite her diminishing eyesight.  Moved by Jim Breen; seconded by Jill Rogers and carried that the presbytery approve a technology support grant for Shiloh-Inwood United Church for $1,250. Susan Woodhouse abstained.

Moved by Marilyn Townsend-Smith, seconded by Susan Woodhouse and carried that Janet Uren be retained on the roll of presbytery effective immediately and until June 30, 2014.  The secretary of presbytery was given the “Retained on the Roll” form to sign and forward to the Conference office.

Presbytery was advised that it had received the Warrant to Covenant from London Conference for Carolyn Wilson Wynne as ministry personnel for Petrolia Pastoral Charge effective June 1, 2013.

Moved by Jill Rogers, seconded by Janet Uren and carried that the application for Sunday pulpit supply be approved for Sunday pulpit supply during Rev. Susan Woodhouse’s sabbatical May 2014-July 2014 in the amount of $900.

Moved by Jill Rogers, seconded by Marg Cameron and carried that the presbytery approve the amalgamated congregations of Edy’s Mills, Oakdale and Shetland United Churches’ request to be known by the new name of “Faith Trinity United Church”, (Faith Trinity) as ratified by the newly amalgamated congregation at its congregational meeting of March 3, 2013.

Jill Rogers reported that the third cluster meeting was held on April 13.   She said the shortened process is not a drain on personnel, is co-operative and is working well, building rapport and conversation.

STEWARDSHIP OVERSIGHT-  Nick Monsour

MISSION & SERVICE -Wilma Johnson, the Mission & Service convener, reported that the Mission and Service Bag collected $117.50 at the February Presbytery meeting. The bag was passed around and presbyters were encouraged to dig deep.  Wilma encouraged churches that have not sent in their Mission & Service Objective forms to do so as soon as possible. She has contacted the churches that have not sent in their forms. She recommended that Lambton churches continue to promote the Mission and Services Fund by using the Minute for Mission and also suggested the use of PAR so that the churches know what funds are coming in.
“I want to add my thanks to those who organized the fund raiser for St. Clair United Church,” she said.  “It really shows that when we work together we can accomplish great things.”
The United Church website says “The M & S Fund represents our collective way to be God’s presence in the world – to be the church, to love and serve, to seek justice, to live with respect in creation.  It gives us a collective voice in advocating change, justice and peace, whether through the Canadian government or in work with our ecumenical partners.  The M & S Fund ensures that we are participating together in all of this work and more.”  Wilma Johnson said she hoped that people will consider that when deciding how much to give.

FINANCE : John Yates, the treasurer, asked how and when he should give money from the fund-raiser to St. Clair United Church.  He was advised to contact the church and ask how they would like to receive it.

John Yates said that he and Louise Hall attended the Budget Forum in London and were advised that the conference’s portion next year was estimated at two per cent, pending passing at the Conference annual meeting.  Matthew Stevens said that the National Office would be cutting its funding by a third and the conference is taking a look at how it can cut costs.

Five churches were overdue in paying their assessment.  

John Yates reported that a monitor has been donated to the presbytery secretary, so that no further equipment is needed at this time.

Moved by Elizabeth McDonald, seconded by Jim Louk and carried that the treasurer be allowed to invest Presbytery money at Lambton Financial as long as it doesn’t leave Lambton Financial.  John Yates said that he wanted to be able to maximize the interest that could be earned.

Stewardship committee announced that it has two new members Madeline McCaw of Grace United Church and Jim Johnson, of Camlachie United

NOMINATION REPORT: Louise Hall
Moved by Wilma Johnson, seconded by Doug Wright, and carried that Connie Ellis become the presbytery’s representative on the London Conference executive from June, 2013 until April 2016.

Moved by Louise Hall,  seconded by Doug Wright and carried that the following members-at-large be appointed to attend the London Conference Annual meeting May 24-26, 2013: Nancy Andrews, secretary of Lambton Presbytery, Pat Whitton, chair of Mission Oversight Division, Wilma Johnson, Mission and Service convener, Nora Gibson, United Church Women representative.

Moved by Sandra Fogarty, seconded by Susan Woodhouse and carried that the presbytery pay the expenses for attending London Conference for the presbytery secretary for this year.  Presbyters discussed how much might be paid, and $500 was mentioned as a maximum.

Moved by Elizabeth McDonald, seconded by Nick Monsour and carried that Stewardship develop a policy related to the Conferences expenses for the presbytery secretary and its inclusion into the budget for future years.

LONDON CONFERENCE EXECUTIVE REPORT:  Louise Hall

The meeting was held on April 17 at Metropolitan United Church, London.  All congregations or pastoral charges that have not submitted their statistics were advised that their statistics were overdue.

Discussed proposals that will be brought forward to the Conference annual meeting.  Talked about the Mission Education trip to Japan in May 2014.  The trip will be from 10-14 days and needs 10 people willing to report to congregations and presbyteries about what they learned.  The trip costs about $2,000- $3,000 per person.

Vacancies exists on various Conference committees and presbyters were advised to visit the London Conference website for more information.

The Settlement Committee will be meeting more often this year as a result of the realignment of the pastoral relations trial.  Each presbytery was asked to make sure that they have members on the committee.  Carolyn Wilson Wynne and Louise Hall are attending from Lambton Presbytery.

The General Council Commissioners are meeting on May 15 at 5 p.m. at Zion United Church, London.

The comprehensive Review Task Group is meeting regularly and has received letters from the Moderator asking us to sign up for a facilitated meeting.  They would like to talk to as many congregations as possible during the month of May and June.

The people have been chose to attend Greenbelt – an opportunity to go to England with the Moderator.  Attending from London Conference will be Pat Morrison, Kenji Marui, Doug Pech, Betsy Exley and Catherine Nelson

Alec Whitfield, a former and longtime treasurer for London Conference, has died.

The Moderator will come to London Conference on October 1, participating in worship at Fairfield Museum.  This will be part of the celebration of the 200th anniversary of the War of 1812 and the relationship between the First Nations people and the residents of Moraviantown.

The report book for the annual meeting will be available online by the end of April.

A suggestion was raised that some of the churches that had not submitted their statistical reports may have inadequate secretarial support.  Pastoral oversight was encouraged to consider this as a concern.

NEW BUSINESS:

i) Guidelines for Future, Revitalization & New Growth Fund –  Louise Hall
A discussion was held about the draft guidelines.  A suggestion was made that it needed a clearly stated preamble, listing history of the fund, its purpose and an evaluation process.  Brad Morrison was asked to send a copy of an example that the committee could review.  It was suggested that the treasurer of presbytery be named as one of the members to provide continuity. Various motions were passed in order to demonstrate the direction that the Presbytery would like to go.

Moved by Brad Morrison, seconded by John Yates and carried that the fund not be limited to  churches with budgets of less than $150,000.

Moved by Pat Morrison, seconded by Brad Morrison, and carried that the motion be amended to read that the fund provide up to a maximum of $5,000 per project. An amendment to the motion was moved by Susan Woodhouse, seconded by Marilyn Townsend-Smith and carried that the fund approve projects to a maximum of $5,000.  

Moved by Brad Morrison, seconded by Marilyn Townsend-Smith, and carried that the word “new” be removed from the description of the fund.

Concern was expressed that presbytery members did not want to make so many rules that the fund was never accessed. Others felt that limiting the fund to up to $1,000 would not provide enough help for projects that needed it.  Others wanted to keep the fund open to projects that may need financial help to develop further even though they might not be new. Presbyters talked about not requiring the congregations to come up with a percentage of the cost, as it might penalize congregations that might have the idea and energy, but no money.

ii) FUTURE OF THE BRIDGE:
The presbytery secretary was asked to take notes of the discussion and forward them to the Conference office.  Comments included:  “wouldn’t miss it”; “can be repetitive”, “don’t know how much it costs”, “can be put online”.  The presbytery was told the ads don’t pay for the inserts and revenue covers only half the printing costs.  Given the staff time and pressure on staff time, one presbytery representative suggested that it be discontinued.  If readership increased, then revenues would also increase,  it was said.  One presbyter suggested that all churches supply the Observer to its members whether they wanted them or not.  One presbyter said that she enjoys reading The Bridge, preferring to read the magazine rather than read it online.  Someone said that the information may be repetitive for presbytery members, but not necessarily for the congregations. Presbytery members were encouraged to take a few minutes and complete the online survey on the Conference website.

9. CHAIR’S THEME: JUST RELATE!
Carolyn Wilson Wynne told the tragic story of Ashley Smith, the 19-year-old who died in custody at the Kitchener Grand Valley Institution as officers watched.  Ashley was a young teen when she underwent a psychological assessment, which advised counseling for oppositional defiant disorder.  Her mental health deteriorated after she was placed in provincial and federal institutions where she was moved 17 times.  During the last 11 months, her name appeared in 150 situation reports detailing her attempts to hurt herself and she was kept in segregation all that time.   Carolyn Wilson Wynne said Ashley’s situation is not unique, as 20 percent of Canadians will experience a mental illness in their lifetime.  She said youth are particularly at risk and said that it is estimated that 10-20 per cent of Canadian youth are affected by a mental illness or disorder.  She encouraged presbyters to educate themselves on the symptoms of common mental illnesses and become aware if someone they love, live next to or meet in church needs care and compassion.  “Just Relate!” to these most frequently ignored.  Just Relate!” she said.

Carolyn Wilson Wynne thanked Jill Rogers and all those who provided hospitality at Sixth Line United.  

Meeting was adjourned at 9 p.m.

CAROLYN WILSON WYNNE,  CHAIRPERSON        NANCY ANDREWS, SECRETARY

APPENDIX

FUTURES, REVITALIZATION AND NEW GROWTH FUND – Parameters
Draft # 1

An estimate for the cost of the total project including any start-up costs needs to be supplied with the application.

The project must be new to the applying congregation.

The fund will supply up to 25% of an approved project to a maximum of $1000.00.

Preference will be given to congregations whose annual budget is under $150,000.00

We would require that the congregation report back to the presbytery committee within 3 months of the end of the project or if the project is ongoing a report at the 6 month and year intervals.

The approval team will consist of a minimum of 4 people.  There will be at least 1 person from Mission Oversight Division and 1 person from Pastoral Oversight Division. All representatives to this team will be Presbytery appointments.

Funds dispersed must have the approval of Lambton Presbytery Executive or Lambton Presbytery.

If a congregation receives assistance from the Futures, Revitalization and New Growth Fund they must wait at least 3 years before applying again for another project.

Funds should not be used for Capital Projects.  They are to be used for projects that enrich the life of the Worshipping Community and/or assists in programs that help the Congregation with Outreach Programs in their community.  The project should not be something already available through other organizations in your community.

Special consideration will be given to projects, which involve several congregations working together.

Special consideration will also be considered in exceptional circumstances.


CONSENT DOCKET - LAMBTON PRESBYTERY MEETING

A CONSENT DOCKET contains motions that are not likely to require discussion. If anyone wishes to discuss an item it will be removed from the Consent Docket and placed on the Discussion Docket.  If anyone has a question for clarification about an item on the Consent Docket it will be answered if possible with a brief explanation. The item may be put on the Discussion Docket at the Chairperson’s discretion. The following are basic facilitating motions for the meeting:
(A) THAT all VISITORS be made CORRESPONDING MEMBERS (which means that visitors are invited to speak but DO NOT HAVE A VOTE.)
(B) THAT all MINUTES of Lambton Presbytery Executive pages **** to **** be accepted as printed.
(C) THAT all MOTIONS be written clearly or typed for the Secretary.
(D) THAT all REPORTS be written clearly or typed for inclusion in the Minutes.
A motion will be received to accept the Consent Docket in its entirety unless someone has requested that an item be moved to the Discussion Docket to allow discussion. The remainder will be accepted as one item.

CONSENT DOCKET - LAMBTON PRESBYTERY REGULAR MEETING

A CONSENT DOCKET contains motions that are not likely to require discussion. If anyone wishes to discuss an item it will be removed from the Consent Docket and placed on the Discussion Docket.  If anyone has a question for clarification about an item on the Consent Docket it will be answered if possible with a brief explanation. The item may be put on the Discussion Docket at the Chairperson’s discretion.
The following are basic facilitating motions for the meeting:
(A) THAT the ROLL CALL be those who signify their attendance by legibly signing the attendance sheets (The Secretary will list any names that have been received for Regrets on the Attendance Sheet).
(B) THAT all VISITORS be made CORRESPONDING MEMBERS (which means that visitors are invited to speak but DO NOT HAVE A VOTE.)
(C) THAT all LICENCED LAY WORSHIP LEADERS be made CORRESPONDING MEMBERS and receive all Presbytery Correspondence.
(D) THAT all MINUTES of Lambton Presbytery pages 2013-26 to 2013-36 are accepted as printed.
(E) THAT all MINUTES of Lambton Presbytery Summer Commission pages ******* to ******* be accepted as printed.
(F) THAT the CORRESPONDENCE be distributed to and dealt with by the Committee or Division as per the
CORRESPONDENCE RECEIVED listed in the Minutes of Lambton Presbytery.
(G) THAT the Court waives use of a BALLOT for Pastoral Relations motions UNLESS REQUESTED by any one voting member.
(H) THAT all MOTIONS be written clearly or typed for the Secretary.
(I) THAT all REPORTS be written clearly or typed for inclusion in the Minutes.
(J) THAT the EXECUTIVE of Lambton Presbytery is granted POWERS of PRESBYTERY for necessary business, upon this meeting’s adjournment until the next meeting of Lambton Presbytery.
(K) THAT, for the period following the June meeting to the September meeting of Lambton Presbytery, a
SUMMER COMMISSION comprising the Lambton Presbytery Chairperson OR Chairperson Elect OR Past
Chairperson AND Secretary OR Treasurer AND any two division Convenors AND/OR Committee Chairpersons may be called and constituted by either the Lambton Presbytery Chairperson OR Chairperson Elect OR Past Chairperson OR Secretary to deal with urgent or time sensitive matters.
A motion will be received to accept that Consent Docket in its entirety unless someone has requested that an item be moved to the DISCUSSION Docket to allow discussion. The remainder `will be accepted as one item.

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